Travel Agents Management Software Chatbot

The First "Travel Agents Management Software" Built Entirely on WhatsApp

Stop losing leads to slow responses. Automate Flight Quotes, Visa Checks, and Bookings with an AI-Powered Travel Chatbot.

✈️ Automate Your Agency

Running a Travel Agency in 2026 is a 24/7 battle. Leads from Facebook want instant quotes at 2 AM. Clients stranded at airports need immediate support. Corporate clients demand invoices instantly. If you are relying on manual emails, spreadsheets, or a clunky desktop-based Travel Agents Management Software, you are bleeding revenue.

At TekkPak Technologies, we understand that speed is the currency of the travel industry. We don't just give you a CRM; we build you a WhatsApp-First Operating System using Manychat AI. This allows your agency to capture leads, qualify travelers, and issue tickets on the platform your customers use most.

50%

Reduction in Operational Costs (Less Staff Needed).

24/7

Lead Qualification & Quote Generation.

90%

Faster Response Time than Traditional Agents.

Real-World Automation: 7 Travel Scenarios

How does a Travel Chatbot transform your daily operations? Here are 7 specific scenarios where automation saves you time and makes you money.

Travel Agency Software Chatbot Dashboard

🎫 1. Instant Flight Quotes Before: Customer asks for "LHE to DXB". Agent checks GDS, types email, sends it 2 hours later. Customer has already booked elsewhere.
After: Bot asks dates and class. It integrates with your API (Amadeus/Sabre) and sends 3 best options with prices instantly on WhatsApp.

🛂 2. Visa Eligibility Check Before: Agents waste hours answering "What documents do I need for UK Visa?" repeatedly.
After: The Chatbot pre-qualifies the lead. "Select Country > UK". It instantly sends the PDF Checklist and asks the user to upload scanned copies for review.

📢 3. Lead Generation (Click-to-WhatsApp) Before: You run Facebook Ads. People comment "Price?". You reply manually. They ghost you.
After: User clicks "Get Offer" on Facebook. WhatsApp opens. Bot starts: "Hi! Looking for the Turkey Group Tour? Here is the itinerary. Should I book a seat?"

📄 4. Ticket & Voucher Delivery Before: Emails go to spam. Clients call at the airport: "I can't find my ticket!"
After: As soon as booking is confirmed, the bot pushes the E-Ticket and Hotel Voucher PDF directly to the customer's WhatsApp. Accessible offline.

⏰ 5. Payment Reminders Before: Chasing corporate clients for payments is awkward and time-consuming.
After: The system tracks due dates. "Dear Customer, your flight holds expires in 4 hours. Please pay PKR 50,000 via this link to confirm."

🌍 6. Post-Trip Feedback Before: You never hear from clients after they return. You lose the chance for Google Reviews.
After: 24 hours after return, the bot messages: "Welcome back! How was your trip?" If they rate 5 stars, it asks for a Google Review. If 1 star, it alerts the Manager.

🔄 7. Remarketing (Dead Leads) Before: Thousands of phone numbers sit in Excel sheets doing nothing.
After: "Summer Sale! 10% Off for our previous customers." The bot broadcasts this offer to 5,000 past leads instantly, generating fresh revenue from old data.

9 Core Pillars of Travel Agency Operations

Our Travel Agents Management Software is designed to handle the complexity of modern tourism businesses, from Umrah groups to Corporate travel.

Travel Agency Software Chatbot Automation Mobile

✈️

GDS Integration

Connect with Amadeus, Sabre, or Galileo to fetch real-time availability and pricing directly into the chat.

🕋

Umrah Management

Manage pilgrim groups. Broadcast "Bus is leaving for Makkah" alerts to 50 people instantly.

🏨

Hotel Inventories

Showcase your contracted hotel rates with images and "Book Now" buttons in a WhatsApp Carousel.

📑

Document Collection

Securely collect Passport scans and Photos. The bot organizes them into folders for your Visa team.

💳

Invoicing & Accounts

Generate professional PDF invoices instantly. Sync with QuickBooks or Odoo for seamless accounting.

🛎️

24/7 Concierge

Provide answers to "What is the baggage allowance?" or "Is breakfast included?" without human staff.

🗺️

Itinerary Builder

Send beautiful, day-by-day itineraries that customers can share with their families easily.

🤝

B2B Sub-Agents

Allow your sub-agents to check rates and make bookings via a dedicated B2B WhatsApp menu.

📊

Sales Dashboard

Owners get a daily report: Total Leads, Tickets Issued, and Revenue generated—delivered to their phone.

Traditional Software vs. WhatsApp Automation

Why modern agencies are ditching desktop software for TekkPak's Chatbot Solutions.

Feature ➜ Swipe Left	Traditional Travel CRM	WhatsApp Travel Bot
Customer Access	Email/Portal (Low Open Rate)	WhatsApp (98% Open Rate)
Lead Response Time	Hours (Manual Entry)	Seconds (Automated)
Marketing Cost	High (SMS/Cold Calling)	Low (Re-marketing on WA)
Document Handling	Messy Email Chains	Clean Uploads in Chat
Accessibility	Desktop Only	Mobile First (Anywhere)

Frequently Asked Questions (FAQs)

Can this software integrate with Amadeus/Sabre?

Yes. If you have API access from your GDS provider, we can connect it to the chatbot to fetch real-time flight availability and pricing.

How does it handle Umrah Groups?

It's a game changer. You can create a "Group" in the bot. You send one message ("Bus arriving in 10 mins"), and it is delivered individually to every pilgrim's WhatsApp.

Is it secure for Passport copies?

Yes. All documents uploaded via WhatsApp are encrypted and stored securely in your private cloud storage (Google Drive/Dropbox) or CRM, not on the phone.

Can I manage B2B Sub-agents?

Absolutely. We can build a secured "Login" flow inside WhatsApp where sub-agents enter a code to see "Net Rates" while B2C clients see "Retail Rates".

What happens if a client asks a complex question?

The bot detects it (using AI keywords) and triggers a "Human Handoff." Your staff gets an alert and can jump into the chat to resolve the issue manually.

Can we send promotional messages?

Yes, using WhatsApp "Template Messages." You can broadcast holiday packages or visa updates to thousands of opted-in customers instantly.

Do you provide training for my staff?

Yes. TekkPak provides comprehensive training on how to manage the dashboard, handle human handoffs, and read analytics.

How does it help with Lead Generation?

We link your Facebook/Instagram Ads to the Bot. When a user clicks "Learn More," they land in WhatsApp. The bot captures their Name, City, and Destination preference automatically.

Is there a mobile app for the owner?

You use the Manychat App or WhatsApp Business App. You can monitor all conversations, jump in anytime, and view stats directly from your smartphone.

Conclusion: The Future of Travel is Automated

The travel industry is bouncing back, but it is more competitive than ever. Customers will not wait for your email quote. They will book with the agency that replies now.

By adopting a **WhatsApp-based Travel Agents Management Software**, you turn your agency into a 24/7 booking machine. Reduce overheads, increase conversions, and give your clients the modern experience they deserve.